Frequently Asked Questions
You can change your benefits once each year during Open Enrollment, or when a qualifying event occurs. Open Enrollment usually occurs in the fall with implementation effective January 1. Examples of qualifying events would be the birth or adoption of a child, marriage, the death of a dependent or loss of benefits by a non-covered dependent.
Contact the OHR Benefits Manager to complete documentation. You have 60 days from the date of birth or date of marriage to add them. After the 60 days have lapsed, you must then wait for Open Enrollment.
If the need for a medical leave of absence presents itself, your first step should be to call Human Resources and schedule an appointment. Each medical leave is unique. The more information you have can help you make informed decisions. Joyce Kessel processes all leaves of absence. She can be reached at firstname.lastname@example.org or 609-652-4384 X5813.
You can apply on-line at the Division of Pensions website through MBOS.
Yes, you can pay off a pension loan early. Call Client Services at the NJ Division of Pensions at (609) 292-7524 and give them the date you wish to pay off the loan and they will provide you with a pay off quote.
For a medical leave, a physician’s note or letter should be submitted to the OHR. When going on a pre-planned extended leave, a pre-leave conference must be scheduled with the OHR. For personal leaves, you should submit a letter to your supervisor first with a copy to Human Resources.
For medical leaves or other leaves covered under the State or Federal Family Leave Acts, the OHR approves. Your supervisor must approve a leave for any other reason before it is submitted to the OHR for approval.
Both Family Leave Acts allow for you to take a leave to care for a family member. Only the Federal Family Leave Act allows you to take a leave for your own illness.
Federal and NJ Family Leave allows for 12 weeks in a 2 year period. Each Act allows you to take up to 12 weeks of leave in a one year period. However, any leave covered by both Acts, is applied to both acts. For example, a leave for a sick child is 12 weeks. The only time a person could get 24 weeks leave would be if they were sick, and stayed out 12 weeks under the Federal law, and then had to care for a child and took 12 weeks under the State law. An example of this would be someone who has a difficult pregnancy and is out for their own health condition after childbirth. They could then be out 12 additional weeks to care for the new child.
The NE employee normally working 35 hours will receive compensatory time for the 36th through the 40th hour. NE employees working in excess of 40 hours per week will be compensated at time and a half.
Based on N.J.A.C. 4A:3-5.6, CWA University Employees in the classified NL category of employment (non-fixed workweek) have no claim or entitlement to time off or cash compensation for hours worked beyond their normal schedule. NL employees are exempt from wage and hour overtime rules. NL means “no-limit” workers. These employees shall work at least a 35-hour workweek with intermittent requirements for a longer workweek as warranted to complete projects or assignments. The State of New Jersey has determined that these titles are exempt from coverage by the overtime compensation provisions of the federal FLSA. This is the standard rule and supervisors should manage expectations and workloads accordingly to meet the operational needs of their units.
However, “unusual requirements” for additional work time by NL Employees may be compensated by allowing roughly comparable times off, i.e. Employees who are required by their supervisor to report to work on a regularly scheduled day off are granted compensatory time off on an hour for hour basis. Examples of “unusual requirements” would include work to support the implementation of new technology or completion of time sensitive, one-time projects or initiatives. NL Employees are not eligible for compensatory time for work done as an extension of the regular work day except in extreme emergencies. Such extraordinary conditions must have VP and HR approval in advance.
As a rule, all CWA Titles in Ranges 24 and above are NL such as PSS2 and PSS1.
Training & Development
Yes. Anytime you want to attend a training program you should have a discussion with your supervisor about the appropriateness of the subject to your job and your development.
Information regarding internal and external training opportunities are routinely posted on the OHR website. In addition training programs offered by OHR are communicated via e-mail to the University community.
Tuition Waiver/Reimbursement forms are available on-line on the forms section of the OHR web page, or can be picked up in person at the OHR.
To change your name, you need to bring your social security card with your new name to the Office of Human Resources. To change your address, you need to fill out two forms: Change of Address form for the University and Change of Address form for the State of New Jersey. All forms must be completed and returned to the Office of Human Resources.
The legal holidays are New Year’s Day, Martin Luther King’s Birthday, President’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Columbus Day, Election Day, Veteran’s Day, Thanksgiving and Christmas Day. Be aware that classes are in session and offices are open on some holidays.
We stand at the ready to assist you with all of your HR needs and questions.
- Click here to view the full list of HR staff including notes on who can help you with what
- Or, call us at 609-652-4384
- Or stop by our suite in J-115
We look forward to getting you what you need, answering your questions, and/or connecting you with the HR/Payroll team member that can best help you.