Campus Hearing Board FAQ

Additional information about the Campus Hearing Board (CHB) process can be found below. Still have a question? Contact osrr@stockton.edu 

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You can file a complaint here or log into your goPortal, the complaint form can be found under the Student Life tab. 

No, the Office of Student Rights and Responsibilities reserves the right to review any complaint submitted, prior to a pre-hearing interview, to determine if the Campus Hearing Board is the appropriate venue for resolution of the complaint.

Lack of knowledge of a rule is not an excuse for misconduct. Every student is responsible for knowing the rules and regulations of the University. It is important for you to read the Student Conduct Code found on the Stockton University website.  Also, if you are unsure about any policies, contact staff at the Office of Student Rights and Responsibilities for clarification.

Stockton University's Code of Student Conduct is an outline of the University's expectations of behavior that promotes the safety and welfare of the community.  The Campus Hearing Board process is entirely separate from the court system and is not a legal process.  However, it is possible that some of the violations in the Code of Student Conduct are also violations of local, state or federal law. Students may have to face both criminal charges and University disciplinary charges. It must be noted that the findings in one area will not be an acceptable challenge to the findings in the other.

Yes. Individuals who are members of the University community have a responsibility to represent themselves in a lawful and responsible manner at all times, both on and off the campus. In doing so, members of the University community should know that they will be held accountable for their off-campus actions and/or behaviors as they relate to established laws and regulations of federal, state and local agencies, as well as policies of the University.

You will receive an email available at your Stockton email address from the Office of Student Rights and Responsibilities asking you to click on a link to retrieve your letterOnce you clicked on that link, you must type in your Z number, starting with a lower case z, to view your letter.  Example (z12345678).

A Campus Hearing Board Panel consists of students, faculty, and staff members.  An Administrative Panel will consist of faculty/staff.  A Special Administrative Hearing Panel and Interim Suspension Panel will consist of faculty/staff members. 

No your attendance, or lack of, will not be used against you in determing whether you are responsible for violating a code.

You have three primary options for participation:

  • Attend the hearing
  • Submit a written statement in lieu of attending the hearing
  • Do not participate

Your Pre-Hearing Officer can review these options in more detail with you.

Yes, although you are not required to have an advisor.  An advisor may be an attorney, counselor, parent or roommate, etc.  At a hearing, an advisor may quietly advise you. However, they may not participate in the hearing, address the panel, witnesses or any other person present at the hearing.

Examples of sanctions include:

  • Status Change (Warning, Probation, Suspension, Expulsion)
  • Fine
  • Community Service
  • Educational Assignments

Minimum sanctions are intended to serve as a guideline, and may be adjusted according to specific situations and circumstances. Misconduct that is motivated by discriminatory intent may result in the imposition of a more serious sanction.

Every student and each case is different, however similar cases are resolved similarly during the Pre-Hearing Interview. Typically, the Campus Hearing Board Panel looks at the individual factors of each case and may alter the recommended sanctions accordingly. 

The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of students' educational records, including disciplinary files, from disclosure to any third party without the student's permission. This means that the specifics of a student's disciplinary case will not be discussed with his or her parents or with anyone else, unless the student has waived that right to privacy.  You can check the parental notification selection you made by going to the Registrar’s Office. (See below for an exception to this rule.)

So if FERPA won't let OSRR talk to my parents/family, why did my family member get a phone call/letter about the incident I was involved in?

FERPA's provisions are not absolute; there are limited exceptions. The Higher Education Reauthorization Act of 1998 allows colleges and universities to contact the parents/family of students in disciplinary cases involving drugs and alcohol. The University's parental notification policy provides for different types of contact depending on the type of violation.

You can sign the FERPA release to give your parents/family access to a particular case. FERPA waivers without a specific case number indicated will not be accepted. 

The proceedings, the identity of those involved, all files, testimony and findings are private and will generally be disclosed only with your permission. However, University officials will be given information on a “need-to-know” basis.

Yes, the physical file is housed in the Office of Student Rights and Responsibilities as well as your academic file in the Registrar’s Office.  The disciplinary file will be destroyed no later than seven years from the date of the finding of responsible as mandated by various federal laws, with some exceptions. Please see the Student Handbook for additional information. 

Suspensions and expulsions are notated on your transcript.

Yes. An appeal must be submitted, in writing, within seven (7) business days of the distribution of the outcome letter to osrr@stockton.edu to the Appeals Panel.

Appeals will only considered for:

  • Procedural error that will change the outcome of the hearing.
  • Evaluation of evidence not presented at the original hearing.

If the original decision is upheld by the Appellate Board, the student can appeal to the Vice President of Student Affairs, in writing, within seven (7) business days of the distribution of appellate outcome letter to osrr@stockton.edu.

Submit either the completed FERPA release or the designated form from the school/employer requesting the records. All records will be sent directly to the school/employer.

Some government agencies will dispatch agents directly to our office to request these requests. These records will only be given if the agent has a signed released from the student and proper identification. 

Please allow 48 hours (business days only) for records to be released. 

Requests can be submitted to: osrr@stockton.edu

 

Requests to remove a hold can be submitted to: osrr@stockton.edu

Requests will be evaluated on a case by case basis. If the request is granted, please allow 48 hours (business days only) for the hold to be released. Please keep in mind, holds are typically placed on student accounts by OSRR for incomplete sanctions, suspensions, expulsions, or cases with the sanction of suspension or expulsion in the appeals phase. 

Theses policies and procedures are available on the Stockton website and can be found utilizing the search bar in the top right corner or clicking the links below:

Campus Hearing Board Procedure (Students Only)

Campus Conduct Code