The Stockton University Terms and Conditions shall apply to all contracts or purchase agreements made with Stockton University and shall prevail and take precedence over any conflicting terms and conditions contained in the vendors proposal or quote.
The Stockton University Tax Exempt Letter from the New Jersey Division of Taxation advises of Stockton University’s Tax-Exempt Status and must be accepted.
In order to establish a business relationship with Stockton University, the following Vendor Registration Forms are required*
- W-9 Form – (Entities within United States)
- IRS W8 Forms – (Foreign Entities)
- Business Registration Certificate (BRC)
- Can obtain from https://www1.state.nj.us/TYTR_BRC/jsp/BRCLoginJsp.jsp if currently held
- If a Business Registration Certificate is not held, refer to https://www.nj.gov/treasury/revenue/gettingregistered.shtml for information from the Division of Revenue. Depending on the type of business you operate, you will need to take one or two steps for your business to be properly documented in New Jersey. Step 1 refers to business formation and applies to all New Jersey (domestic) and out-of-state (foreign) corporations, limited liability companies, limited partnerships and limited liability partnerships. Step 2 refers to business registration and applies to all businesses. The link above provides information regarding these steps including both online filing processes and paper forms. The Division of Revenue can be contacted at 609-292-9292 to assist with the registration process.
- Email Purchase Order Registration Form (if your company would like to receive Purchase Orders via email)
- Certificate of Insurance Requirements (required for vendors performing a service on campus or to a satellite area)
*Please note that Stockton University will not register any vendors prior to the University’s intent to utilize the vendor for a good or service.
If you need further assistance, please contact the Purchasing Department:
Phone: (609) 652-4325
Fax: (609) 626-3801
Supplementary Vendor Information:
The Office of Procurement & Contracting's 'Vendor Portal' provides Firms with the following features and functionality:
- Access public Bidding and Request for Proposal (RFP) opportunities
- Electronically submit bids and proposals
- View electronically submitted bids and proposals
- Receive email notifications for public advertisements and Addenda
- Update Vendor information
In order to register, please select the tab on the left side of this page titled, 'Vendor Portal (Bids & RFPs)' or click the following link: Vendor Portal
Vendors are encouraged to enroll in NJSTART, the State of New Jersey’s eProcurement
This solution is designed to streamline the procurement process and make it more efficient for companies looking to do business with the State. This is especially helpful as it allows for Stockton University to easily see what certifications your company may or may not have which in turn can greatly speed up the purchasing process. This will apply for any NJ State Agency so signing up with NJSTART is highly encouraged. If you haven’t registered yet, ENROLL NOW Registration is easy and takes only a few minutes. If you have any questions, please visit the NJSTART Vendor Support Page, which contains Reference Guides, frequently asked questions, how-to videos, and help desk support contact information.
Business Ethics Guide
Vendors can find the Business Ethics Guide on the Department of Treasury website:
Vendor Quoting Questionnaire
The Procurement & Contracting Department instituted a Vendor Quoting List to expand our current database to encourage and assist the University community with their quoting needs for purchases. By completing this Vendor Quoting Questionnaire and sending it to Purchasing@stockton.edu, your companies information will be put on a list for the University community to refer to when needed.
A bidder and its named subcontractors are required to be registered with the Division of Revenue with the Department of the Treasury within the State of New Jersey in accordance with New Jersey statute N.J.S.A. 52:32-44(b) prior to the award of a contract. For further information about registering your business with the NJ Division of Revenue please refer to:
Certified Payroll & Public Works
The New Jersey Prevailing Wage Act (N.J.S.A. 34:11-56.25 et seq.) establishes a prevailing wage level for workers engaged in public works in order to safeguard the workers efficiency and general well-being, and to protect them as well as their employers from the effects of serious and unfair competition resulting from wage levels that are detrimental to the efficiency and well-being of all concerned.
The Act requires the payment of minimum rates of pay to laborers, craftsmen and apprentices employed on public works projects. Covered workers must receive the appropriate craft prevailing wage rate as determined by the Commissioner of Labor and Workforce Development. Prevailing wage rates are wage rates based on the collective bargaining agreements established for a particular craft or trade in the locality in which the public work is performed. In New Jersey, these rates vary by county and by the type of work performed.
For state colleges & universities, the threshold for applying prevailing wage is $2,000.00
For information pertaining to Prevailing Wage Rates, please visit the State of New Jersey Department of Labor website.
To verify if a contractor is registered, please visit the New Jersey Public Works Registered Contractors website.
The New Jersey Prompt Payment Act
Stockton University, as a State University, is required to comply with The New Jersey Prompt Payment Act N.J.S.A. 52: 32-32 et seq. The New Jersey Prompt Payment Act specifies interest must be paid to any business concern that does not receive payment within sixty (60) days from the date the State (1) received good and services or (2) received a properly executed invoice, whichever is later. Where a signed contract exists between the State and a vendor, payment must be made within sixty (60) days of the payment specified in the contract. It should be noted that, Stockton University’s internal policy is that we pay all invoices received within thirty (30) days of receipt of the good/service or the invoice whenever possible.
Vendor Forms: May be Required for Contracting, RFPs and IFBs
- Chapter 51 / Executive Order 333
- Cooperative Purchasing Form
- Disclosure of Investment Activities in Iran
- Disclosure of Investigations and Other Actions Involving Vendor Form
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Employee Information Report (Form AA302)
- AA302 Form Instructions
- Employee or Relative Disclosure Form
- Initial Project Workforce Report (Form AA201)
- AA201 Form Instructions
- Exhibit A Equal Employment Opportunity Language General Contracts
- Exhibit B Equal Employment Opportunity + Additional Mandatory Language for Construction Contracts
- Non-Collusion Affidavit
- Ownership Disclosure
- Source Disclosure Form
- Small Business Enterprise Set Aside Program
- Subcontractor Utilization Form