• Encourage and assist faculty and staff with all aspects of grant and contract proposal, budget development and analysis of potential funding opportunities;
• Submit all external grant proposals to potential sponsors, using a wide variety of submission methods;
• Streamline the internal review and submission processes for externally submitted applications;
• Represent Stockton at the annual research administrator’s conference, other compliance related conferences, and at meetings/workshops offered by external sponsors and share this knowledge with the division of administration and finance;
• Write and issue subaward agreements to subcontractors who are performing work on grant funded projects; monitor the risk of the subawardees as required per the OMB Uniform Guidance;
• Manage day-to-day operations and manage the ORSP budget;
• Supervise office personnel, providing guidance and counsel, and completing related personnel actions as needed;
• Provide sound programmatic and fiscal assistance to faculty and post-award management staff on funded projects; maintain project reporting, produce monthly grant activity reports, and prepare statistical information for the office as requested by the institutional research office and other offices; assist in the development of training programs for faculty and staff;
• Liaise and maintain cooperative working relationships with University staff whose functions impact on responsibilities and duties in the Office of Research and Sponsored programs;
• Maintain and upgrade grant management software which improves the accuracy, efficiency and productivity in the office;
• Act as an Institutional Official and primary point of contact for the Office of Research & Sponsored Programs, ensuring that Stockton follows the regulations and guidelines set forth to protect the interests and resources of Stockton - including faculty, staff, collaborators, and research subjects; 
• Act as the signatory authority to sign grant agreements up to $500K and all grant proposals;
• Act as the Ex-Officio for the R&PD committee and oversee the review process of the internal awards;
• Consult faculty who are applying for internal awards and encourage those who have been heavily funded internally to seek external funding;
• Other duties as assigned by the Provost/VP of Academic Affairs.

Ronnie is responsible for all activity related to the Internal Awards Program. She is also responsible for overseeing office technology, marketing, promotions, student workers and external award funding searches. Specific duties include:

• Internal Awards Program Manager of the ORSP and Research and Professional Development awards, including management of all aspects of the Online Application System and its implementation.  Responsible for initial application calls, application collection, distribution to Committee, review process, and notification of awards.
• Internal award budget transfers to schools. 
• Liaison to R&PD Committee.
• External Award funding locator for research projects.
• Management and event coordinator for all items related to the Annual Day of Scholarship, including application call, scheduling of venue and individual presentations, marketing, promotion and design. 
• Publisher and designer of the annual University's Scholarly and Professional Activity Report.
• Publisher and designer of the ORSP's monthly Fund Times Newsletter. 
• Manager and contact for all related ORSP office technology issues.
• Manager of the ORSP website utilizing the OU Campus platform.
• Survey designer for review meetings utilizing the University’s Qualtrics system.
• Marketing/promotional manager for all ORSP related activities including email informative blasts, workshops and office events.
• Manager of Social Media platforms.
• Supervisor of Student Workers, including scheduling of duties and payroll new hire forms, I-9 and webtime entry.

The Grants Financial Analyst is responsible for post award External Grant Budget management. Specific duties include:

• SmartGrant administrator- maintain project directors and approvers’ profiles, enter all external pre-award proposals in the system, manage approval workflow, guide approvers on the process, and generate reports upon request.  Point of contact for inquiries and trouble-shooting for SmartGrant management.
• Assists in fund setups, data points, request of position numbers, assigning fund numbers.
• Processes Cost Share requests, Advance Fund requests, and Banner Grants Access requests.
• Assists in grant budget review and modifications.
• Bursars deposits of grant funds.
• Assists PIs, BUDs, BUMs with Post Award questions and concerns.
• Assists in establishing/maintaining current files for reporting and verification of accuracy.
• Assists with yearend closeout procedures.
• Assists with Effort Reporting management.

• Assist ORSP staff with scheduling, calendar management, file/document collection and organization, and office correspondence.
• Help with planning, preparation, and execution of all office-led events, programs, and initiatives.
• Conduct research to locate grant opportunities and assist with circulating grant opportunities to faculty.
• Author cover letters and other supplemental documentation for proposal submissions and post-award stewardship.
• Provide assistance with grant proposal preparation, submission/processing, legal review, and post-award management.
• Attend meetings with ORSP leadership and take notes to record meetings.
• Provide support and record keeping to research committees as needed.
• Assist in managing and tracking the department’s budget, purchase cards and related materials and processes.
• Assist with data entry and database management across multiple databases.
• Responsible for special projects as assigned. Performs other related jobs as required.