Administration & Finance Message Regarding COVID-19

Updates as of 4.7.20:

General

  • The procedure for issuing a credit or refund for housing, meal plans, and the transportation and safety fee is being managed by the Bursar’s Office. Details are in the FAQ on the Stockton coronavirus page.

  • Stockton has suspended all University-supported domestic and international travel for students, faculty, and staff until further notice. This includes faculty-led study tours, as well as individual University-sponsored conference travel and research trips.

  • In-person events and meetings scheduled through May 31 should be considered cancelled or postponed at all sites. Some events and meetings have converted to online/virtual and are listed in the Campus Calendar. Events scheduled after May 31 remain under review. Please note that we are not scheduling any new events beyond May 31 until further notice. Contact the Office of Event Services and Campus Center Operations at event.services@stockton.edu with questions.

  • Please be mindful of staff work arrangements when placing WB Mason orders. Deliveries are made directly to Departments/Divisions and require a signature.

Acounts Payable

  • Banner Approval Queues – Effective immediately, all requisitions and direct pays will be routed to the respective Divisional Executive/Cabinet member for approval.

  • Effective immediately Divisional Executives/Cabinet members will assume oversight of all spending, including purchases made with University Pcards. Pre-approval will be required for all Pcard purchases. ZOOM sessions on the new process will be held on Friday, April 3, at 10 a.m. and 3 p.m. The first session will be recorded and posted on the Pcard webpage along with the new pre-approval process.

    Apr 3, 10 a.m. https://stockton.zoom.us/j/876885635
    Apr 3, 3 p.m. https://stockton.zoom.us/j/287317386

  • If a direct pay or requisition related to COVID-19 is submitted in Banner, please include “COV” as the location code within the FOPAL.

  • Accounts Payable is processing documents and issuing checks on Wednesday of each week.

  • Continue to reconcile Pcard transactions in BOA WORKS, including approvals.

Payroll

  • Due to the holiday on Friday, timesheets are due by 10 a.m. Thursday.

  • Reminder: Stockton University recognizes that certain duties and functions are essential and are required to be performed on Good Friday, April 10. The determination of who can work on April 10 will be made on a case-by-case basis.  Staff will not be allowed work without proper authorization from their Divisional Executive. For all others, the holiday schedule will apply. 

  • For tracking purposes, all staff working from home under the COVID-19 mitigation protocols should use the “COVID-19” earnings code when completing their timesheets. Faculty are NOT required to use the COVID-19 earnings code.  See the Stockton coronavirus page FAQ for Faculty and Staff. 

  • Paid Sick leave must be used in quarter-hour increments.

  • Do not approve timesheets with more Paid Sick Leave than is available. Please confirm balances or e-mail payroll@stockton.edu for the balance.

Procurement

  • If a requisition is submitted in Banner for any goods or services related to COVID-19, please include “COV” as the location code within the FOAPAL.

  • Until further notice, the University will not be approving or executing any contracts for travel (domestic or international).

  • Until further notice, the University will not be approving or executing any contracts for on- or off-campus events scheduled through June 30th.

  • If a contract or purchase order has already been approved and/or executed for travel or an event, the vendor should be notified (in writing or by e-mail) by the department that the University is terminating the contract or purchase order. 

  • A copy of all termination notices shall be sent to LegalDepartment@Stockton.eduPurchasing@Stockton.edu, and API@Stockton.edu, requesting that the purchase order be closed, if applicable. 

  • If you have any questions, please contact either Brian Kowalski in the Office of General Counsel (Brian.Kowalski@stockton.edu or 609-652-4494) or Maggie Quinn in Purchasing (Margaret.Quinn@stockton.edu or 609-652-4744).

SASI

  • The Follett Bookstore is closed. However, Follett is offering free shipping on all online orders. Follett is offering free FedEx return labels for rented textbooks. Students can obtain the label by logging into their Follett account on the bookstore website.

  • The Mailroom will be open Mondays and Thursdays from 9:00 a.m. to 5:00 p.m. on the Galloway Campus, and 9:00 a.m. to noon in Atlantic City until further notice. If you have any questions, please contact Missy Delaney (Evelyn.Delaney@stockton.edu or 609-652-4577).

  • There are several dining options open in the Campus Center, including Dunkin Donuts, Student Choice, Create, and Primo.  Hours can be found at https://www.dineoncampus.com/su under “Menus and Locations.” To promote social distancing and comply with the limitations on group gatherings, the seating area around the food court will be closed.  All meals will be offered for take-out only.

  • The Atlantic City shuttles will continue to operate on a regular schedule.  Additional shuttle service to and from Chris Gaupp will also be available.