Federal Work Study Program
The Federal Work Study (FWS) program is a need-based, federally funded work program administered by the Office of Financial Aid. The program allows students to work part-time on or off campus to help offset their educational expenses. Students apply by filing a FAFSA. If you are awarded FWS, it will be included in your financial aid package. You will need to accept the offer. The funds will not be directly credited to your account, instead you will be paid biweekly. If you were awarded FWS, browse the list of employers below. Once you have been hired, fill out the forms below and submit them to the Office of Financial Aid in CC-201.
Accept Your Offer:
If you have been offered FWS, it is included in your financial aid offer. To accept FWS, log in to the goStockton portal and select the finanical aid tab. Then, click on the blue "View My Financial Aid Offer" graphic on the left-hand side of the page. Enter the aid year and accept or decline the offer. Then, click "Submit My Decision."
After You've Accepted Your Offer:
There are a vast number of jobs on-campus and off-campus. Once you have accepted your FWS offer, you will need to create and login to your Handshake account on the Career Education & Development’s website to apply for open FWS positions.
View Employment Opportunities
View employment opportunities for Federal Work Study Students using the Office of Career Education & Development’s Handshake platform.
After You've Secured Employment:
Once you've secured employment, you will complete each of the forms to the right and submit them to the Office of Financial Aid. Returning students are only required to complete the Employment Form each year.
Once you begin working, either you or your supervisor will need to input your hours worked into Web Time Entry (WTE) every two weeks. You will be paid biweekly via direct deposit.
Both the student and employer share the responsibility of monitoring FWS earnings to ensure that the award limit is not exceeded. You may earn up to half of your offer during the fall semester and the remaining award during the spring semester.
Federal Work Study Forms
Note: After they are completed, please submit all required forms to the Office of Financial Aid in CC-201.
- Federal Work Study Employment Form
- Federal W-4, Employee Withholding Allowance Form
- State of NJ W-4, Employee Withholding Allowance Form
- Direct Deposit Enrollment Form
- I-9 Employment Eligibility Verification *
*This I-9 Employment Eligibility Verification link will take you to the Human Resources web page to complete the electronic version of the I-9 form.
Having trouble viewing the forms? You may need to download the free Adobe Reader software.
Federal Work Study FAQ's:
You must apply every year for FWS by completing the Free Application For Federal Student Aid (FAFSA) on the web at fafsa.gov and selecting the option that you are interested in the FWS program. FWS is a need-based program that is awarded to students with financial need. Funds are awarded on a first come first servce basis. Eligibility for funds is determined by the Office of Financial Aid.
There are a vast number of jobs on-campus and off-campus. Once you have accepted your FWS award, you will need to create and login to your Handshake account on the Career Education & Development’s website to apply for open FWS positions. Once you have been hired, you will need to print out the Federal Work Study Employment Form and for first time employees the I-9 Employment Eligibility Verification Form, the W-4 Employee Withholding Allowance Certificate, the State of NJ W-4, Employee Withholding Allowance Form and the Direct Deposit Enrollment Form. The Federal Work Study Employment Form and I-9 form need to be completed and signed by both you and your employer. All forms must then be returned to the Office of Financial Aid in CC-201 before you may begin working.
Either you or your supervisor will need to input your hours worked into Web Time Entry (WTE) every two weeks. You will be paid biweekly via direct deposit. If there are any discrepancies with your pay amount, you should bring it to your supervisor's attention immediately so that the discrepancy can be resolved as soon as possible.
A student job is an employment opportunity, which gives you, experience in the work place and your supervisor is a potential reference when you seek employment after leaving Stockton. Therefore, it is your responsibility to:
- Report to work on time and with regularity, calling in personally if you will be tardy or absent;
- Perform your job satisfactorily, maintaining the same standards of conduct as any regular, full-time employee;
- Assume the responsibilities attached to the position for the entire FWS period, but if circumstances necessitate a job change, notify the Office of Financial Aid and complete a transfer form (located at the top of this page). You should give your supervisor at least two weeks notice;
- Complete your Web Time Entry (WTE) on a regular basis as directed by your supervisor;
- Act in a professional manner concerning the confidentiality of information, which comes to you through your assignment.
Most employers prefer to hire students who have blocks of time available. Some jobs require specific shifts or work schedules while others allow more flexibility. The average student works 8 to 12 hours per week, not to exceed 25 hours per week while school is in session and 40 hours during semester breaks.
You are also responsible for maintaining your schoolwork and not letting your job interfere with academics. However, recent studies show that academics are enhanced by students who have committed themselves to a part-time job because they acquire excellent time management and organizational skills.
As a FWS student, you have certain rights as follows:
- You have the right to choose your position in the department of your choice if several offers of employment are presented;
- You have the right to know the specified period of employment and the hourly salary rate prior to being hired;
- You have the right to see a written job description before accepting any position;
- You have the right to information concerning any hazardous substances and potential exposure in that workplace;
- You have the right to expect fair and equal treatment from your supervisors;
- You have the right to review and sign the Student Employment Evaluation Report.
Your supervisor is the key person in all communications that involve your work. You should bring any problems or concerns to his/her immediate attention. If the two of you cannot resolve the problem you should contact the Financial Aid Office to discuss your concerns.