International Travel


International Travel 

Stockton University uses the U.S. State Department Travel Advisory Levels to assess the safety of our international travel plans. Stockton does not approve university sponsored trips travelling to countries that are identified as Level 4: Do not Travel by the DOS Travel Advisories.   
Due to the variability in modifications to country level identifications, Stockton University requires that all international travel is fully refundable either with refundable flights or travel insurance regardless of current identified travel advisory levels. Final decision on travel is verified by the Office of Global Engagement one week prior to departure or based on deadline for refunding tickets and reservations.

Procedures

The Office of Global Engagement works in conjunction with the Office of Risk Management to verify all international travel, occurring under the auspices of Stockton University. Approval of international travel is granted by the Dean/Director, Provost, President, and the Travel Office.

Please self-identify and follow the outlined travel verification procedure below:

For international travel, you need to attach the following items to your Chrome River request for travel pre-approval: 

  • Obtain Dean/Director’s approval for international travel
  • Complete the Emergency Contact & Permission Form and attach it to your Chrome River request
  • Check the Department of States Travel Advisories for your destination country
  • Submit a copy of Passport face page (optional, but highly recommended)
  • Itinerary - Airline information
  • Itinerary - Hotel information 
  • Any additional backup such as conference information, or other relevant materials
  • Final travel approval will occur one week prior to travel or the last day for a full refund based on the U.S. DOS Travel Advisory.
  • Obtain Dean/Director’s approval for international travel
  • Complete the Emergency Contact & Permission Form
  • Complete the Travel Waiver
  • Check the Department of State Travel Advisories for your destination country
  • Submit a copy of Passport face page (optional, but highly recommended)
  • Itinerary - Airline information
  • Itinerary - Hotel information 
  • Any additional backup such as conference information, or other relevant materials
  • Final travel approval will occur one week prior to travel or the last day for a full refund based on the U.S. DOS Travel Advisory.
  • Complete the Emergency Contact & Permission Form
  • Complete the Non-Stockton travel waiver
  • Check the Department of State Travel Advisories for your destination country
  • Submit a copy of Passport face page (optional, but highly recommended)
  • Itinerary - Airline information
  • Itinerary - Hotel information 
  • Any additional backup such as conference information, or other relevant materials
  • Final travel approval will occur one week prior to travel or the last day for a full refund based on the U.S. DOS Travel Advisory.

Additional Important Information Pertaining to Safety Abroad

You may visit the Risk Management & Environment/Health/Safety webpage to receive more health and safety information while traveling abroad.

Current contracted insurance provider resources:

INext (for outbound travels)

Approval of International Travel: 

  1. Create a pre-approval in Chrome River – add transportation, hotel, meals, registration etc. refer to Stockton's Travel website
  2. Upload all backup documents to the front page of your pre-approval, including the Emergency Contact & Permission Form, acknowledge of the State Department's Travel Advisories for your destination country
  3. Chrome will automatically assign a number to your pre-approval (use last 6 digits) for tracking purposes
  4. All approvals will be obtained, via email, from your Budget Unit Manager and Provost
  5. Once approvals have been completed, you will receive an approval email 
  6. The Request For Approval For Attendance At Events must be filled out for each event and forwarded to IDE (Office of Diversity and Equity) for approval
  7. If you need assistance you can find a video and instructions on Stockton's Travel website