Student Clubs & Organizations


Each year student Clubs and Organizations host a variety of cultural, educational, and social programs designed to enhance the university experience. Student clubs and organizations should use the resources below when planning and scheduling events. Additional tips from the Office of Student Development can be found on the Resources for Student Leaders page.

Planning Your Event

Stockton's campus features meeting and learning facilities that are sure to fit your needs. Facilities include traditional classrooms, lecture halls, labs, conference rooms, athletic facilities and multipurpose rooms. Recognized student clubs and organizations should first meet with a Student Development Advisor to discuss proposed event details and budget matters. At least 3 weeks in advance of your event, submit an advisor approved Request for the Use of University Facilities Form to the Office of Event Services and Campus Center Operations. Requests for room setup, audio-visual equipment, and other needs. The Office of Event Services and Campus Center Operations will reserve the space and schedule the support services. Note: Requests for use of Athletic facilities may require more advance notice.

Stockton University's exclusive caterer, Chartwells, offers a variety of on-campus dining options to meet your needs. From all you-can-eat meal plans, continental breakfasts to full service banquets and box lunches, Chartwells catering services are professional and imaginative. To order refreshments, linens, or flowers for your event, you must receive approval from your Student Development Advisor as well as approval of your Request for Use of University Facilities Form.

Once you receive the necessary approvals, contact the Chartwells catering department at stockton.catertrax.com, email catering@stockton.edu, or call 609-652-4772.

In an effort to ensure that all minors receive an enriching, educational, and safe experience, The University has developed a policy with procedures for the protection of minors. Please review this policy before planning events that involve minors.


Publicity

After all approvals for the facility, equipment, and refreshments are made, you may begin the publicity campaign for your event. Consider publicizing your event using the following venues:

A listing of daily and upcoming events is linked directly from the Stockton homepage. With approval of space, your event is automatically entered into the University's event database and posted on the "Today's Events" web calendar. Searches can be conducted by date, building, event type and group type. Information can be viewed in a daily, weekly, and monthly format. Know that private events and meetings can be omitted from the web calendar. Simply indicate that the event is not open to the public on your Request for Use of University Facilities Form.

Information related to emergencies and upcoming events can be posted on the television monitors by submitting the TV Message Request Form to the Office of Event Services and Campus Center Operations. Requests may be submitted  up to one week prior to the airing start date for the message. If you would like to have your message personalized with your chosen image or logo, please follow the directions included on the TV Message Request Form. Student groups wishing to post information must have the signature of a Student Development Advisor. The Office of Event Services and Campus Center Operations reserves the right to edit messages as needed.

The LED message signs, which are located at both of the University's entrances on Vera King Farris Drive, have been installed to communicate information related to emergencies, parking lots, and upcoming institutional events that may attract large groups. The LED Sign Message Request Form should be returned to the Office of Event Services and Campus Center Operations. Student groups wishing to post information must have the signature of a Student Development Advisor. The Office of Event Services and Campus Center Operations reserves the right to edit messages as needed.
Advertisements to be posted on the kiosks must be approved by a Student Development Advisor and submitted to the Office of Event Services and Campus Center Operations, located in Suite 241 in the Campus Center. 18 copies are needed. These temporary flyers for events are permitted with restrictions as outlined in the Student Manual for Organizations.
Advertisements to be posted in residential areas must be approved by a Student Development Advisor and submitted to the Office of Event Services and Campus Center Operations for distribution. 90 copies are needed. Residential areas include the Townsend Residential Life Center, the Lodge @ Lakeside, the Housing IV Commons Building, and the bulletin boards located in the Residence Halls and Apartment Complexes.
Published weekly during the school year, The ARGO seeks to inform the Stockton community about news, sports, entertainment, and events on and around campus. The ARGO is a student-produced newspaper and is not an official publication of Stockton University. To receive price information and to place an ad in The ARGO, please call (609) 652-4560 or e-mail stocktonargo@gmail.com.
Those wishing to publicize an event on the student organization SSTV channel 14 should provide information to School of Arts and Humanities, located in K-150, or call (609) 652-4505. For information on public service announcements through WLFR Radio 97.1, please contact the station directly at (609) 652-4780.
The University's Public Relations Coordinator serves as a contact between the University and the local media. A Student Development Advisor will work with the Public Relations Coordinator through the University Relations & Marketing if local newspaper, radio, or television publicity is appropriate.