Campus Offices & Departments
Each year campus offices and departments host a variety of meetings, workshops and other special events designed to enhance the collegiate experience. Event planners should use the resources below when planning on-campus events. Events requiring significant setup and support services may require funding and divisional approval. An event scheduler will advise of such costs and assist with the approval process.
Planning Your Event
Stockton's campus features meeting and learning facilities that are sure to fit your needs. Please visit our University Facilities page to see what Stockton University has to offer.
Campus Offices and Departments should complete the Request for Use of Facilities by Stockton Sponsor form and email it to firstname.lastname@example.org to submit a request.
The Office of Event Services and Campus Center Operations will reserve the space and schedule the support services on your behalf.
Galloway Campus must use Stockton University's exclusive caterer, Chartwells for all catering needs.
Chartwells offers a variety of on-campus dining options to meet your needs. From all you-can-eat meal plans and continental breakfasts to full service banquets and box lunches, Chartwells catering services are professional and imaginative.
Off campus locations, such as Atlantic City, Hammonton, Manahawkin, and Woodbine, have the option to use Chartwells or register an external vendor.
The event sponsor must register the caterer. The vendor will be required to provide the following documentation:
1.) Business/Mercantile License
2.) Food Safety ServSafe Certification
3.) Sanitary Inspection Report from a Division of Public Health
4.) Liability Insurance ($1M per occurrence/$2M per aggregate), Stockton University and the State of NJ named as additional insured.
(The vendor must setup/clean-up and will not have access to any of Chartwells facilities. All requests to serve alcohol must go through Chartwells.)
In an effort to ensure that all minors receive an enriching, educational, and safe experience, The University has developed a policy with procedures for the protection of minors. Please review this policy before planning events that could have minors involved.
Events involving recognized University clubs and/or organizations, offices, departments and/or divisions partnering or collaborating with external groups for events using university facilities, equipment and/or services will be considered University co-sponsored activities or events. In addition to assisting with the scheduling of space and resources, the Office of Event Services and Campus Center Operations will coordinate the contract process as fees and insurance may be required. Co-sponsored events must meet all of the following requirements:
- Prior approval of the appropriate budget unit head, dean, and/or vice president;
- Prior approval by the State Ethics Commission. See guidelines Joint Ventures and Private Financing of State Activities and the Agency Jointly Sponsored Events/Activities Form. Questions may be directed to the campus Ethics Liaison Officer.
- Adhere to the appropriate provisions of University facility usage fees and University procedures and policies;
- Share and/or absorb appropriate costs associated with the event not borne by the external group;
- Provide the appropriate personnel to plan and/or manage the event.
After all approvals for the facility, equipment, and refreshments are made, you may begin the publicity campaign for your event. Consider publicizing your event using the following means: