Satisfactory Academic Progress

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To receive financial aid, students must maintain satisfactory academic progress toward the attainment of a degree. Our office evaluates student academic records annually after the Spring semester grades have been finalized. This evaluation will include all prior terms of attendance, including periods in which the student did not receive financial aid. Additionally, the completion ratio test (PACE) includes accepted transfer credits.

At the time of each evaluation, a student who has not achieved the required GPA, or who is not successfully completing his or her educational program at the required pace, is no longer eligible to receive financial aid. However, students who have experienced extenuating circumstances beyond their control may appeal to be reinstated.


NOTE: Financial aid suspension/probation is not the same as academic suspension/probation. Students who have been academically dismissed must follow the prescribed academic appeal process in addition to appealing for reinstatement of financial aid eligibility.

The SAP Evaluation Process

Satisfactory Academic Progress (SAP) is evaluated annually at the close of the Spring semester. Students who have been granted financial aid based on an approved appeal and academic plan will be evaluated at the end of each semester of enrollment.

The financial aid office reviews academic records for the following three measures. You must meet both GPA and PACE measures so that you will complete your degree program without exceeding the Maximum Timeframe allowed for your degree program.

1. GPA: Undergraduate students must maintain a cumulative (overall) grade point average of at least 2.0 (a C average). Graduate students must maintain a GPA of at least 3.0.

Grades of A, B, C, D, and F affect your GPA (including +/- variations). Grades of AU, W, WI, I, IP, or X, P, NC and transfer credits do not affect your GPA.

2. PACE: Students must successfully complete a certain percentage of their courses to maintain eligibility. This measure is the rate at which you are progressing through your program of study toward earning your degree. Pace is determined by dividing the number of credits you have earned by the number of credits you have attempted. Transfer credits count as both attempted and earned credits in the equation.

All courses that the student registers for and remains in beyond the drop/add period count as attempted credits. Only the courses that the student successfully completes with a grade of A, B, C, D, (including +/- variations), and P count as earned credits. Courses graded with F, AU, W, WI, I, IP, or X, or NC will count as attempted but not earned.

 PACE is Calculated Using the Formula Below:

                 Successfully Completed Credits at Stockton + Accepted Transfer Credits

 PACE =   _________________________________________________________________________

                      All Attempted Credits at Stockton + All Accepted Transfer Credits

3. Maximum Timeframe: Satisfactory Academic Progress also establishes a maximum time frame in which students must complete their program of study in order to remain eligible to receive financial aid. This requirement limits the number of credit hours students may attempt before earning their degree.
Both undergraduate and graduate students must maintain a PACE of 67% to meet SAP. This ensures that the student will complete their degree program before exceeding the Maximum Timeframe measure.

The maximum timeframe for degree completion is 150% of the program's published length of academic program, measured in credit hours. All attempted credits count toward this limit, even if the student did not receive financial aid or had extenuating reasons for not completing the credits. Transferred credits are included in the maximum timeframe.

The chart below provides the maximum number of credits a student may attempt for each degree type. The maximum is 150% of the required credits for degree completion.

Degree

Credits Needed to Complete Degree

 Maximum Credits Attempted

Bachelor

 128

192

 

Master

36

54

DPT 111 167

SAP Status

Continuing students are suspended from receiving financial aid if they do not meet all of the SAP components at the time of SAP evaluation or if their enrollment exceeds the Maximum Timeframe. Students on financial aid suspension will not receive any form of federal, state, or University financial aid (grants, scholarships, federal/state loans, federal workstudy employment). Financial aid eligibility may be reinstated when all requirements of SAP are met, or the student successfully appeals the suspension.

Students suspended from receiving financial aid are not eligible for a financial aid deferment of tuition billing. This suspension pertains only to financial aid and does not prevent you from enrolling and paying for classes on your own.

Part of the SAP appeal process is to complete the SAP Academic Plan. Students whose appeals are approved are eligible to receive financial aid if they continue to meet the terms of the academic plan each semester. The academic plan will remain in effect and the student will retain eligibility for aid as long as the terms of the plan are met, or the student meets the minimum SAP standards or completes their degree requirements. Students who continually improve their academic performance can work their way out of this status. Students who do not meet the terms of the SAP academic plan when evaluated at the end of each semester will become ineligible for financial aid and be placed in Financial Aid Denied status.

Continuing students placed in financial aid denied status did not meet the requirements of the SAP academic plan. Students in this status may be able to register and attend the University; however, they are ineligible for financial aid until they have met the minimum SAP standards. Private education loans and the tuition payment plans are options to assist with paying your balance. Students who experienced new circumstances beyond their control during the semester they were on academic plan status may be eligible for a second and final appeal opportunity.


How Coursework is Evaluated for Satisfactory Academic Progress

Grades of Incomplete (I) are not earned credits. Students have one term immediately following the term in which an (I) grade was received to complete the course or it will be converted to an F grade. It is the student's responsibility to notify the Financial Aid Office when the incomplete course has been graded.

Courses graded P (Pass) or NC (No Credit) will be recorded on the student’s official transcript. Such courses will not be factored into calculation of the student’s GPA but will be included in the credits attempted and earned. Pass will count as both attempted and earned; No Credit will count as attempted and will not count as earned.

Your academic GPA is used for the SAP GPA evaluation. Repeated coursework counts once as earned, and all attempts are counted in the calculation of PACE. All attempted credits count towards the maximum timeframe, regardless of the grade earned.

Stockton offers only one remedial course that does not count towards the degree. This course will be included in the count of attempted credits. When a passing grade is received, the course will be included in the number of credits earned. These grades are not used in the calculation of the GPA.

Transfer credits accepted by Stockton will be counted in the PACE as both attempted and earned credits; and will count toward the credits allowed in the Maximum Timeframe evaluation. Grades do not transfer with the credit and so transfer credits do not affect the student’s GPA.

Courses are counted as attempted hours and not earned. Withdrawals do not affect your GPA but will affect your PACE and count toward Max Timeframe.

Notifications – SAP Evaluation Status

Students are notified whenever the result of an SAP evaluation impacts their eligibility for financial aid. A notification of Financial Aid Suspension is emailed to the student.

If the student submits an appeal, and that appeal is approved, the student will be notified of the outcome and financial aid processing will resume. Students will also be notified of appeal denials. Notifications of appeal denial will describe how the student may reestablish his or her eligibility to receive financial aid, including assistance under the title IV, HEA programs.


How to Regain Eligibility

Nothing in these rules prevents you from enrolling and paying for classes on your own. In fact, one way to resolve your financial aid suspension is to continue your enrollment and improve your academic standing until the SAP standards are met. Otherwise, to immediately resolve your financial aid suspension and regain financial aid eligibility, you may submit an appeal to our office.

How to Appeal:

Step 1: Complete the SAP Academic Plan

Schedule an appointment with the Academic Advising Office (CC-242). The Academic Advising Office assists students in achieving their own educational, personal, and career goals. You and the advisor will review your academic records and create a plan for improving your academic progress. The academic plan will require you to achieve a minimum GPA and to limit withdrawals so that your completion rate for each term is at least 80% of all courses attempted.

To schedule an appointment with Academic Advising, please click the button below. Then, click the “More Information” link under the advisor’s name at the bottom of the page.

Schedule an Appointment with Academic Advising


You must also enroll in the Student Success Services program (located in F-110), which helps students navigate and maximize the benefits of various academic and student life resources available at Stockton and includes individualized mentoring by Stockton faculty and staff and trained peer mentors. Once you have enrolled, the mentor will sign the academic plan.

To schedule an appointment with Student Success Services, please click the button below.

 

Schedule an Appointment with Student Success Services

 

Step 2: Submit your appeal online

The online appeal system requires you to write a personal statement and upload the academic plan as supporting documentation.

Your personal statement must address the following two questions:

Q1: Explain the circumstances that prevented you from meeting SAP requirements. It is your responsibility to explain how your circumstances were of sufficient duration and intensity to affect the entire semester.

Examples are: The death of a relative, an injury or illness of the student, or other special circumstances. The following reasons do not qualify as extenuating circumstances:

  • The level of difficulty in a course
  • The teaching method or dislike of an instructor
  • The length of time that has passed since you last attended Stockton

Q2: Describe in detail the changes that you have made to ensure your academic success going forward. 

If you will not complete your degree or meet GPA and/or minimum completion (PACE) standards before reaching your program’s Max Timeframe, your appeal cannot be approved according to federal regulations.

Ready to Submit your Appeal? Click the button below to get started!

Submit your Appeal Here!


Your personal statement must address the following two questions:

Q1: Explain the circumstances that prevented you from meeting your academic plan specifically during that semester.

Q2: Describe in detail the changes that you have made to ensure your academic success going forward.

Once you meet with Academic Advising and Student Support Services, upload the new SAP Academic Plan as your supporting documentation.

Ready to Submit your Appeal? Click the button below to get started!

Submit your Appeal Here!

Your personal statement must address the following two items:

Q1: Explain why you have not yet completed your degree program.

Q2: Describe in detail your plan to complete the degree program.

You must upload a degree audit that details the remaining courses required for your degree program. This will serve as your supporting documentation in the appeal system.

Ready to Submit your Appeal? Click the button below to get started!

Submit your Appeal Here!


What Happens Next?

Students awaiting an appeal decision will need to arrange payment for any classes in which they are enrolled. Anticipated financial aid credits will be removed from your account pending the outcome of the appeal.

If your appeal is approved: Your financial aid eligibility will be reinstated for one semester. At the end of each semester, the financial aid office will confirm your fulfillment of the academic plan requirements. If you fail to meet the outlined requirements you will be placed in SAP Denied Status. You will not qualify for future assistance until you meet SAP standards on your own. However, if you encountered new extenuating circumstance(s), not reported in prior appeals, an additional appeal would be appropriate and could receive consideration.

If your appeal is denied: Your eligibility to receive financial aid at Stockton University will remain suspended until you successfully complete enough classes to cumulatively meet SAP standards. Some students may need to register and pay for multiple credit hours over several terms on their own before they meet these standards.

Students are financially responsible for their course registration. You may need to enroll in the tuition payment plan, borrow a private loan, or drop your classes if necessary.