Satisfactory Academic Progress

Try the new SAP credit completion pace and GPA calculators!

Stockton has developed Satisfactory Academic Progress Calculators to assist you in developing a plan to maintain/regain your SAP standing.

To receive federal or state financial aid, students must demonstrate satisfactory academic progress toward the attainment of a degree. Stockton University will evaluate Satisfactory Academic Progress (SAP) for all financial aid recipients annually at the close of the Spring semester. The annual evaluation will take place in May of each year. It will include all prior terms of attendance, including transfer credits. The state guidelines provide the maximum time frame to receive state financial aid (with the exception of EOF) is 9 semesters, or the equivalent of 4 ½ years. Accordingly, the following minimum academic standard has been adopted to ensure that students are aware of the requirements that must be met in order to remain eligible for federal and state financial aid resources.

The SAP Evaluation

Satisfactory Academic Progress (SAP) is evaluated for federal and state financial aid recipients annually at the close of the Spring semester. Please note: Once an undergraduate student has attempted more than 20 Stockton credits in their degree program, they will be included in the SAP evaluation. Graduate students begin their SAP evaluation the first semester of attendance. Students identified as not making progress (SAP) will receive correspondence at their campus e-mail address.

The SAP determination

There are three measurement components in the evaluation to meeting the SAP standards. Qualitative measurement (cumulative GPA ), Quantitative measurement (credit completion pace) and Maximum timeframe (attempted credits do not exceed 150% of program length)

Students who have not met one or more of the above SAP measurement components should take every opportunity to regain their status by enrolling for summer classes. 

Students who have been notified that they are "NOT MAINTAINING SAP" and are eligible to file a SAP appeal can do so if they have extenuating circumstances. Satisfactory Academic Progress appeals are only approved once. If an appeal is denied, the student can pay for his educational expenses from his own resources. At the next SAP annual review any student who has been denied SAP and has attended classes will be re-evaluated for financial aid eligibility reinstatement. 

Appeal forms will not be processed if you have been dismissed from the college. If you have been reinstated to the college, your SAP appeal form must have been submitted to the financial aid office by the July 15th deadline before your semester of reinstatement.

Students who do not maintain SAP will receive an e-mail of their evaluation results. All students can find their Satisfactory Academic Progress results on Stockton’s Go Portal.

Quantitative Measure

To maintain Satisfactory Academic Progress (SAP), the annual pace a student must complete their program of study is 67% of their cumulative attempted credits (includes transfer credits). The percentage completion pace is determined by taking the program length and divided by the maximum timeframe. To calculate an undergraduate program pace, take the program length, 4 years or 128 credits divided by the maximum timeframe, 6 years or 192 credits. This equals to an annual 67% completion pace. The student would need to complete the program after attempting 192 credits. To calculate a Graduate Studies program the annual pace is determined by taking the program length of 2 years or 36 credits is divided by the maximum timeframe 3 years or 54 credits. The annual completion pace for Graduate Studies is 67% of their cumulative attempted credits. The student will need to complete the program after attempting 54 credits.

Stockton has developed a Satisfactory Academic Progress Calculator to calculate your credit completion pace to assist you in developing a plan to maintain/regain your SAP standing. Click here to access the SAP credit completion pace calculator.

Undergraduate

Full-time, Part-time and EOF students

Students must complete 67% of their cumulative attempted credits-includes transfer credits

67% is the pace at which the student completes the program within 6 years.

Graduate Students

 

Students must complete 67% of their attempted credits-includes transfer credits

67% is the pace at which the student complete the program within 3 years.

Qualitative Measure

All undergraduate students are required to earn a cumulative 2.0 GPA at the time of the annual SAP evaluation at the close of the spring semester. All graduate students are required to earn a cumulative 3.0 GPA

Undergraduate

 

Full-time, Part-time and EOF students

 

GPA required is 2.00

Graduate students

Full-time, Part-time and EOF students

 

GPA required is 3.0

Maximum Time frame

The maximum time frame allowed to receive financial aid in an Undergraduate or Graduate program cannot exceed 150% of the credits required to complete the specific program of study. Please note: Transfer credits accepted by Stockton will also be counted in this determination.

Undergraduate

Full, Part-time

and EOF students

Students must complete their program within 150 % of the program length

Program length=128 credits x 150% maximum time frame= 192 credits

Students who exceed 192 attempted credits will be deemed “NOT MAKING SAP”. There is no option to appeal this decision.

Graduate Students

Students must complete their program within 150% of the program length.

Program length=36 credits x 150% maximum time frame= 54 credits

Students who exceed 54 attempted credits will be deemed “NOT MAKING SAP”. There is no option to appeal this decision.

  • All semesters of attendance in addition to accepted transfer credits are included in the satisfactory academic progress evaluation.The evaluation will include semesters of enrollment such as matriculated and/or non-matriculated, part time and/or full time semesters in which a student did not receive financial aid. Credits that were earned prior to the acceptance into the “New Start” program are also included in the evaluation.
  • Students who change majors must recognize these time frames are respective to the credits earned to complete the new degree requirements.
  • Once a student has completed all of the requirements for a first bachelor degree, the student ceases to be eligible for federal and statefinancial aid for that program.
  • Students who have a previous “No SAP” evaluation will also be evaluated to determine if they have regained their eligibility to receive federal and state financial aid.
  • Students who have been notified that they are “NOT MAINTAINING SAP” and are eligible to file a SAP appeal can do so if they have extenuating circumstances. This will be the only time that a student may appeal a SAP evaluation at Stockton. If the appeal is approved, the student will be placed on “Probation” for one semester and their progress will be evaluated after the probation semester to determine if they have met the requirement as outlined in the Academic Plan provided by Academic Advising.
  • There are three measurement components in the evaluation to meeting the SAP standards to continue receiving financial assistance. Qualitative measurement (cumulative GPA ), quantitative measurement (credit completion pace) and maximum timeframe (attempted credits do not exceed 150% of program length).

Please take note that the following may affect your Satisfactory Academic Progress evaluation.

  • Transfer and consortium credits -Transfer and consortium credits accepted by Stockton will be counted in satisfactory academic progress evaluation.
  • Withdrawals - Satisfactory academic progress is measured by the number of earned credits, according to the standards. Therefore (W) grades are not considered earned and may affect satisfactory progress.
  • Incompletes - Grades of Incomplete (I) are not earned credits. Students have one term immediately following the term in which an (I) grade was received to complete the course [or an (I) will be considered to be an (F) grade]. Students, who receive an (I) grade in the spring term, should pursue a grade during the summer terms so that financial aid eligibility can be updated. It is the student's responsibility to notify the Financial Aid Office when the incomplete grade has been cleared.
  • Repeats - Repeated (R) courses will be counted as new courses for financial aid payment, however, please be advised that you may receive Financial Aid for a course that is repeated only once.
  • Second major and additional degrees - students who change majors and pursue additional degrees must be aware that the SAP policy is respective to the timeframe to complete those requirements. Please know that you may exhaust your PELL grant eligibility timeframe along with exhausting your loan borrowing limits in doing so.
  • Consortium Credits - consortium credits will be excluded in the evaluation until such time that the transfer credits have been accepted by Stockton.
  • Pass - No credits Courses-Courses graded P (Pass) or NC (No Credit) will be recorded on the student’s official transcript. Such courses will not be factored into calculation of the student’s GPA but will be included in the credits attempted and earned.
  • Remedial coursework - remedial coursework will be included in all measurements of the SAP evaluation. Keep in mind that the additional remedial courses will impact your maximum timeframe requirement to meeting the SAP standards.

The SAP Appeal process

  •  Students who have been notified that they are “NOT MAINTAINING SAP” and are eligible to file a SAP appeal can do so if they have extenuating circumstances. This will be the only time that a student may appeal a SAP evaluation at Stockton. Students are encouraged to earn the deficit credits during the summer to refrain from using their appeal option if possible. Appeal forms will not be processed if you have been dismissed from the college.

The appeal submitted by the student will include the following.

  • Appeal Form
    The appeal form will include a narrative of the (1) extenuating circumstances as to why the student failed to meet SAP standards and (2) and how the student plans to correct his/her SAP requirements at the next evaluation.

  • Documentation
    It is advisable that students submit documentation to support their appeal. Make your case! Examples include:
    Newspaper obituaries or death certificates, physician’s written statement to substantiate illness or accident, written statement from clergy, family member, or other third party who knows the student’s situation, written statement from academic advisor or professor.

Steps to take to complete the SAP appeal process:

Step 1

  • The student must complete and bring the SAP appeal form to the Academic Advising Office (CC-242). An advisor will help you in completing the academic plan. The Academic Plan must specify that the student must achieve the target "semester" 2.0 GPA and the earned credit requirement by the specified point in time. The plan will assist you in meeting your academic goal and to achieve the required SAP requirement by the end of the probation period.

Step 2

  • If the Academic Plan demonstrates that you are able to regain SAP, you will then take the SAP appeal form and Academic Plan to Stockton's CARE office (D-116). The CARE office will then enroll you in the CARE program to provide you with the guidance and programs that they offer for you to succeed at Stockton.

  • The Academic Plan will use the following timeframes so that the student has the guidance to regain SAP prior to the following Fall semester by enrolling in classes during:

    Summer (semester after the evaluation)
    Fall (the probation period)
    Spring
    Summer

    Please note: It is important that you call the Academic Advising office (609-652-4504) and the CARE office (609-652-4407) to arrange concurrent appointments to meet with them to complete your appeal process.

    When the appeal is approved the student will be placed on “probation” and granted one semester of financial aid for the Fall semester. The student will be monitored at the end of the probation period (fall semester) to verify that they have met the requirements as outlined in the Academic Plan. If the student has met the academic plan requirements, the student will receive financial aid for the Spring and Summer semesters. The student will again be monitored at the end of the Spring semester. The student will need to have met all SAP requirements at that time or enroll in Summer classes for the last effort to regain SAP to continue to receive financial aid for the following years Fall semester. If the student fails to meet the SAP requirements, the student will no longer be able to receive financial aid until they have regained SAP paying for classes from their own resources.

    The student who has used their one and only appeal option in a prior evaluation and is NOT MAINTAINING SAP may re-establish eligibility for the following academic year. To re-establish eligibility, the student must meet the SAP requirements as outlined in the SAP policy.